/ Data Protection Policy Statement (Updated 1st June 2019)
information and opinions expressed in this website are not intended
to be a comprehensive study and should not be relied upon or treated
as a substitute for specific advice concerning individual situations.
Manchester & District Golf Captains accepts no responsibility
for any errors or defects on the website. You should not assume
that this website is error free or that it would be suitable for
the particular purpose which you have in mind when using it.
The Association is not responsible for the contents or reliability
of the linked websites and does not necessarily endorse the views
expressed within them. Listing shall not be taken as endorsement
of any kind. We cannot guarantee that these links will work all
of the time and we have no control over the availability of linked
pages. Your use of linked websites is at your own risk.
Association acknowledges the copyright of third parties in the
material contained on this site. Certain links will take you away
from our website and we are not responsible for the contents of
any linked site or any link contained in a linked site.
General Data Protection Regulation
Revised General Data Protection Regulation (GDPR) Legislation,
came into force on 25th May 2018, we are required to clarify MDGC
data protection policy and explain how we will ensure data protection
is provided for The Manchester & District Golf Captains members.
All personal information submitted by members to the MDGC, whether
already existing at the Association or subsequently provided,
will be treated as confidential and sensitive data. The information
provided by members for example in the process of applying for
membership, continuing membership and for entry to a MDGC competition/meeting
will not be passed on to any third party and will be retained
by the MDGC. The information will only be used for communication
with members for the sole purposes of the activities of MDGC.
This MDGC GDPR policy does not require a change to the Rules &
Constitution of MDGC; it does though explain how the day to day
management of members Personal Data is being cared for by MDGC
Data on members is held on a Master database, which is organised
by the Honorary Secretary and Honorary Treasurer of the Association.
This information may be made available on request, for MDGC matters,
when necessary, to other officers of the Associations Executive
on a case by case basis. (IE the Captain, President, Social, Membership,
Competition and Match Secretaries). However, no other Council
officers or other Executive members have direct access to the
data. No mass export or transfer of data will be made to any other
In compliance with GDPR legislation the Executive of the MDGC
have nominated a Data Controller, the Honorary Secretary, The
Data Controller will ensure that all necessary data safeguards
are maintained, all such data held on personal computers will
be secured by password protection.
Personal data is limited to member’s: Title, Name, Address,
Phone numbers, Email address, Home golf club, golf handicap. In
the course of bank transactions the Association may receive information
such as bank account details; however this information is not
retained by the Association.
Information is held for the sole purposes of membership accounts,
distribution of letters, and/or emails, plus for general communication
on the MDGC activities (including Competitions and Matches) and
MDGC will not hold any sensitive data about individual members.
Correspondence addressed to members will be to e-mail addresses,
postal addresses or by telephone, as per the data held by MDGC.
It is expected that members will update their personal details
and notify the MDGC Data Controller when required. Members can
request their data is removed from the Master database at any
time, clearly this will normally only occur should a member decide
to leave the Association.
Data will not be shared with any “Third party agents”.
Members may request to see the data held about them at any time;
members may also Opt-Out of receiving emails at any time via a
request to the Hon Secretary.
Members should though be aware that emails are used as the preferred
and most effective form of communication for circulating information
on Competitions, Matches & Social events; or to direct members
to check the updated Web-Site or confirm applications into Competitions,
Matches and Social events. Group emails will only use blind copy
format to prevent email details appearing in headers. When team
selections are circulated to members, the normal practice of including
contact details on the accompanying documents will continue (IE
not in the email header. This is to facilitate joint travel arrangements
for members. Any member not wishing to participate in this cooperation
effort should inform the Hon Secretary.
Any and all personal data deemed unnecessary will be removed from
the MDGC Master database immediately, plus when requested by members,
or resignations, or on notification of deceased members. Thus,
when a member ceases to be a member of the Association their personal
data will be removed/destroyed unless specific consent is given
to retain all or some of the data, for historical reasons or (invitations
to future social events).
It will be the MDGC Executive’s responsibility to ensure
compliance with the GDPR Legislation and if necessary make changes
or additions to this policy.
As the MDGC has an existing and on-going relationship with current
members it is not necessary for members to opt into the conditions
detailed in this policy. New members and any lapsed members will
be asked to confirm they have read and understood the terms and
conditions of this policy at the next renewal date (1st January
2020). It is incumbent upon all members to advise the MDGC Data
Controller of any changes to their personal data or circumstances
which may affect the methods of communication at any point in
the future (IE changes of address, contact numbers, email address).
text files (stored in a user’s browser) designed to make
the user experience more efficient and enjoyable. They contain
simple information about the user’s identity but no personal
information. Most browsers are set automatically to accept cookies.
your browser settings to prompt you each time a cookie is downloaded
or to disable cookies completely. Please bear in mind that disabling
cookies may impact on the functionality of the Association’s
website. Independent information about cookies can be found at
Executive 1st June 2019